Downsizing is a popular trend that has taken the world by storm. People are over having gigantic spaces to do their work. In order to work efficiently, you must utilize the space that you have to its fullest potential. From startups to traveling businesses, your time is precious, and very limited. Before renting out a large office space for a couple of months, consider your possibilities. Endeavor Innovative Workspaces has countless options for your growing business from virtual or physical workspaces, to daily and monthly memberships.
As a traveling entrepreneur, the smartest thing you can do for your business is to go as digital as possible. Moving from place to place and lugging around an accordion folder with all of your important files is not the most ideal setup. Scan every and any important paper that lands in front of you, label them appropriately, and divide them resourcefully into concise folders on your computer. Rather than digging through a pile of papers, all you have to do is search for a certain document using a keyword. It is also easier to access these documents and email them when need be.
If you decide to go the digital route, make sure to back up all of your files. Computers have glitches, it happens to most of us at one point or another. Don’t put your entire business on the line for restarting your computer incorrectly. Utilize an external hard drive to back up all of your important documents. Thanks to innovative technology, external hard drives are incredibly slim these days – making them extremely practical for traveling or carrying back and forth to your office. You can even schedule your computer to back-up on a recurring basis.
It is important to not only become digital, but to also have the basics near you at any time: pens and a notebook. The pen is mightier than the sword – You never know when someone nearby could be in need of one. Use these encounters as networking opportunities. Always being equipped with supplies makes you look organized and prepared for anything that can be thrown your way.
If your office is in a stationary location, such as our co-working space or dedicated desks, analyze the full amount of space you are provided. Storage is a major key to staying organized in smaller spaces. Decorative but functional storage bins with dividers do wonders to hide any clutter and are reasonably priced. These decorative bins can be placed under desks, stacked in the corner of it, or placed on a nearby side table. Keeping your briefcase or work bag stocked and organized is just as useful as keeping your workspace organized – It ensures that everything you need, and think that you will need, will be neatly placed in one area. Need to rush off to a meeting unexpectedly? That’s no problem when your desk and work bag are always organized and ready to go!
As a business person on the run, it is imperative to stick with a systematic plan and expect the unexpected. Organization will become your best friend if you let it. Not an organization fiend by nature? It’s okay! Take it day by day and you’ll become a pro in no time. Endeavor is not simply a space, it’s a mission to transform the way you work. We want to give you the tools you need to create and build your business, whatever that may be. Call us at 239-785-3399 to learn more about our collaborative office space or schedule a tour!
by Kristin Rosinus